Kraft Heinz

Execute and provide analytical support in the fulfilment of invoice registration commitments that arise as a result of the company's marketing, business and expenses with different entities, service suppliers and products and collaborators of the same, according to internal policies, as well as conflict resolution.

1. Communication

• Provide a quality customer service with internal stakeholders, suppliers, managers, financial communication partners, business partners.
• Solve situations according to the demand and the needs of the departments for the South American region related to accounts payable.
• Perform root cause analyses on vendor and invoice level
• Regular monitoring of trainings corresponding to the area of accounts payable

2. Control, execution, and monitoring of payment obligations that the company has.

• Execute and follow up on the payment to collaborators according to the expense reports (Travel and/or miscellaneous expenses) presented by them in the time and manner established by calendar.
• Manage the payment for the different providers of services and products according to the purchase orders (Direct Expenses and Indirect Expenses) executed by internal or external clients. Within your credit term.

Periodic reconciliation of accounts, to ensure the correct balance and management of pending payments

3. Contribute to compliance with accounting rules for recording expenses, as well as ensuring the proper approval process for invoices.

• Report of invoices received in Azurian.
• Register the invoices together with the received purchase order.
• Sending invoices to package owners, following the approval flow (in manual case, without SAP)
• Review and classification of expenses by accounts. (in manual case, without SAP)
• If the entity does not use SAP, send the approved invoices to the reconciling company for registration and payment monitoring.

4. Support treasury with payment projection

• Make estimated monthly and weekly payment projections.
• Send to treasury for approval.

Guarantee compliance with supplier credit terms.

5. Support with internal and external audits.

• Control and monthly reconciliation of accounts in Blackline.

Reconciliation with SOX, Internal Audits, External Audits, of any requires also by internal control

6. Administrative tasks and related with the position.

• Make reports of invoices, payments, approvals and purchase orders to facilitate analysis and control.
• To give support with Intercompany entities.
• Contribute to metrics and reporting
• Support with transactional work (reports, queries…)
• Identify process improvements and collaborate on special projects for a more accurate and efficient process

7. Conflict resolution

• Follow up on the concerns of external and internal people.
• Identify, analyze, and resolve issues related to payment, failures, delays, or variances.

Experience

• Commercial engineering or studies related in accounting.
• Minimum 2 years professional experience in Finance (Accounts Payable, Accounts Receivable) Payments or invoice entry.
• Intermediate English
• Intermediate Excel (pivot tables, vlook up, filters, basic functions, tables)
• SAP experience (not mandatory)