Executive Assistant

Job Description

Executive Assistant, Global Heinz & Global Marketing Excellence at a glance…

This is an incredible opportunity for a candidate with strong administrative skills to support our Global Heinz and Global Marketing Excellence VP’s. This position is for a multifaceted and hard-working individual who thrives in a fast-paced environment and operates in a proactive, thorough manner. This individual will play a critical role in managing internal meetings, planning and organizing across various time zones. Our ideal candidate has experience supporting C-Suite executives, interacting with various levels of senior leadership (internally and externally), multi-tasking, and who demonstrates exceptional communication skills, planning, problem solving and organizational skills. This individual will report into both the VP of Global Heinz and the VP of Global Marketing Excellence

What's on the menu?

· Executes a broad variety of administrative tasks for the Global VP’s including acting as a “gate-keeper” by managing extremely active calendar of appointments. This involves using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by leadership.

· Arranges complex and detailed travel plans, itineraries, visa needs and agendas while also compiling documents for travel-related meetings.

· Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

· Provides a bridge for smooth communication between the VP’s and other key internal stakeholders

· Manages budgets and monthly tracking by liaising with Global Heinz & Marketing Excellence teams alongside finance. (reporting, PO creation, invoicing, communicating out)

· Helps to support culture and engagement amongst the immediate teams by helping as needed with meeting coordination, sampling requests etc.

· Proactively manages Expenses reporting.

· Leads coordination for onboarding preparation for new team members

· Assist with event planning and coordination for team meetings, all-hands meetings, summits, etc.

· Prepare and handle confidential and personnel information with trust & discretion, interface appropriately with internal and external clients, and senior executives.

· Perform ad hoc administrative work and projects as needed.

Recipe for Success – apply now if this sounds like you!

· High school diploma required, college degree or some business classes preferred.

· Administrative experience supporting Executives, Vice Presidents, Directors and/or Managers on their team.

· Display maturity and have ability to support and interact with all levels of management.

· Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Word, Outlook); familiar with business technology including but not limited to web conferencing, TEAMS, Zoom, eRoom, SAP, Ariba, WorkDay, Concur, Sales Reporting, etc.

· Excellent organizational, communication, and social skills with a keen attention to detail, ability to exercise initiative, work independently and proactively follow-up.

· Ability to handle workload in a very fast paced and results-driven work environment.

· Experience and proficiency working with automated expense tracking, online travel etc.

· Ability to anticipate needs and make decisions with minimal direction.

· Task oriented and ability to drive completion of tasks within narrow timelines.

· Ability to work flexible hours depending on business need.

· Poised under pressure and flexible to adapt in a fast-paced environment.

Our Total Rewards philosophy is to provide a meaningful and flexible spectrum of programs that equitably support our diverse workforce and their families and complement Kraft Heinz’ strategy and values.

New Hire Base Salary Range:

$67,500.00 – $84,400.00

Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

The compensation offered will take into account internal equity and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors

Benefits: Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

Wellbeing: We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families.

You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example:

• Physical – Medical, Prescription Drug, Dental, Vision, Screenings/Assessments

• Social – Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training

• Emotional – Employee Family Assistance Program, Wellbeing Programs, Family Support Programs

• Financial -Savings/Pension, Life, Accidental Death & Dismemberment, Disability, Discounted Perks

Location(s)

Toronto – Queen’s Quay – Headquarters

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes. In order to ensure reasonable accommodation for protected individuals, applicants that require accommodation in the job application process may contact NAZTAOps@kraftheinz.com for assistance.