AP Temporary Analyst

Job Description

Execute and provide analytical support in the fulfilment of invoice registration commitments that arise as a result of the company's marketing, business and expenses with different entities, service suppliers and products and collaborators of the same, according to internal policies, as well as conflict resolution.

1. Communication

•           Provide a quality customer service for the different suppliers, entities, and collaborators according to their needs related to payment commitments.

•           Resolve situations according to the demand and the needs of the departments for the region related to accounts payable.

•           Guarantee compliance with supplier credit terms.

•           Regular monitoring of trainings corresponding to the area of accounts payable.

2. Control, execution, and monitoring of payment obligations that the company has.

•           Execute and follow up on the payment to collaborators according to the expense reports, presented by them in the time and manner established by calendar.

•           Manage the payment for the different providers of services and products according to the purchase orders (Direct Expenses and Indirect Expenses) executed by internal or external clients. Within your credit term.

•           Periodic reconciliation of accounts, to ensure the correct balance and management of pending payments.

3. Control and monitoring of the record of expense reports, or obligations that the company has.

•           Register the statements of expenses sent by collaborators presented in the corresponding time and manner.

•           Manage the registration of invoices according to the entity for the different providers of services and products according to the purchase orders (Direct Expenses and Indirect Expenses) executed by internal or external clients.

•           Review, reconcile and registration of invoices from payments made through corporate cards belonging to the company.

4. Contribute to compliance with accounting rules for recording expenses, as well as ensuring the proper approval process for invoices.

•Sending invoices with PO to 3d part (in manual case, without SAP)

• Review and classification of expenses by accounts. (in manual case, without SAP)

• Register the invoices together with the purchase order received or make tax releases, depending on the entity.

•If the entity does not use SAP, send the approved invoices with the PO to the reconciling company for registration and payment monitoring.

• Perform manual invoice registrations with respective approvals such as D&A

5. Administrative tasks and related with the position.

•           Make reports of invoices, payments, approvals and purchase orders to facilitate analysis and control.

•           To give support with Intercompany entities (invoice registered).

6. Credit Card

•           Maintain communication with the treasury department to send account statements.

•           Have communication with the travel package owner to they send accounts and approve corporate card transaction records by mail.

•           Perform reconciliation and recording of corporate card transactions.

7. Conflict resolution

•           Follow up on the concerns of external and internal people.

Knowledge & Experience

•           Technician, in course or bachelor’s degree in business administration, Accounting, Finance or related.

•           0 – 1 years of experience in Finance/Accounting/Accounts Payable/ Accounts Receivable

•           SAP experience (not mandatory)

•           Basic – Intermediate English

•           Office packages

•           Customer Service

Capability

• Good communication, presentation, and interpersonal skills
• Ability to manage multiple complex assignments.
• Proactivity
• Critical thinking
• Attention to details.

Location(s)

San Jose, Costa Rica Local Office

 

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.